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Specific privacy statement for conference registration and submission

We collect and hold personal data about registrants of the conference in a manner consistent with the lawful bases as outlined in the European Union's General Data Protection Regulation (GDPR). The following information are collected and stored: title, name, gender (if given), institution, city, address, country, email, given consent to data protection, using Zoom and taking photographs, VAT ID (if given) and status of conference fee payment, and (if applicable) data of the conference contribution (title, authors, affiliation, abstract, type of paper, given consent on paper publication). This information is used for organisational purpose and to maintain the communication between the organisation committee and the participants. If you do not provide us with your personal data for the purpose of this conference, you cannot participate in it. We do not share the data with any other party. By registering for the conference, you give your consent to collect and store your data. The data will be stored for one year after the conference and then archived for additional 10 years. Information on the conference contribution will be published online on this website and will be available open-end. You can ask us anytime about your personal data that we have collected and stored (email to Norbert Marwan). You can also request to delete your data. But note that then the participation of the conference cannot be guaranteed anymore. If you have general questions in regards to data protection at PIK, you can contact our data protection officer at datenschutz@pik-potsdam.de at any time. Please read our Data Protection Policy carefully.

Consent to photographs and their use

During the conference, the organiser will take photographs for the purpose of conference documentation. These may be published on the conference website or the web site of the Potsdam Institute for Climate Impact Research, used in the conference documentation and sent to the participants. No rights or fees can be derived from the consent to use the photos. You can give your explicit consent to photographs and their use during the conference registration.

Participation using the teleconferencing system Zoom

In order to allow virtual participation, the conference will use the teleconferencing system Zoom provided by Zoom Video Communications, Inc. ("Zoom"), 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113. If you participate in discussions, you and your contributions to the discussion by audio, video and/or chat will be a part of the conference session and will be streamed using the Zoom infrastructure and might be transferred to the USA or other Zoom computing centers in the world. We will not do any recordings of participant discussions sessions. To provide an adequate level of protection for your personal data, Zoom is EU-U.S. Privacy Shield Certified. At the same time, in deference to the other participants of the conference and to ensure compliance with EU data protection law, we kindly ask you to not film, take photos, record or further publish any material of the conference and the following discussion. Also please do not forward the Zoom link to third parties.

Conference presentations

Authors' names and affiliations, title, and abstract of conference contributions will be published at the conference programme and in the conference abstract booklet, both available on the conference website. The abstract content is the responsibility of the submitting author. Submitting a conference contribution means consent to publication of the authors' names and affiliations, title and abstract in the abstract booklet and the distribution of the abstract booklet on the NDA23 website and to the conference participants. We, therefore, ask you to check your conference contribution for third party copyright conflicts prior to submission.

Conference presentations (pdf of talks and posters) will be collected and shared within the participants after the event via a password protected repository. However, we will share only those presentations we will have received written consent.

(last updated: 2022-10-07)