Privacy Policy

We take the protection of personal data very seriously. We undertake to protect the individual privacy of all persons who use our websites, and to treat any personal data provided in strictest confidence. The data will exclusively be used for the purposes indicated and not be disclosed to third parties.

Contact with respect to the conference organisation

Dr. Norbert Marwan
Research Department Complexity Science
Potsdam Institute for Climate Impact Research (PIK)
Telegraphenberg A 56
14473 Potsdam

Phone: ++49 +331 288-2614
Email: email address

Name and address of the controller

The Controller within the meaning of the EU General Data Protection Regulation ("EU GDPR") and other national data protection laws of the member states as well as other data protection regulations is:

Potsdam-Institut für Klimafolgenforschung (PIK) e.V.

Prof Dr Ottmar Edenhofer
Prof Dr Johan Rockström
Dr Bettina Hörstrup
Telegrafenberg A 31
P.O.B. 60 12 03
14473 Potsdam

Phone: ++49 +331/288-2500

Name and address of the data protection officer

Dr. Thomas Nocke
Potsdam Institute for Climate Impact Research (PIK)
Telegraphenberg A 56
14473 Potsdam

Phone: ++49 +331 288-2626

Use of cookies

The website uses session-cookies (PHP session ID) for access control of password protected content and for storing the content of the registration and submission form (for your convenience when coming to back to the form and need to fill it again). Cookies are text files that are stored on the internet browser or through the internet browser on the computer system of the user. If a user visits a website, then a cookie may be stored on the operating system of the user. This cookie contains a distinctive sequence of characters which facilitates an unequivocal identification of the browser when the website is accessed again. Session-cookies differ from regular cookies by their "lifetime". While regular cookies are stored on the web browser, session cookies should be automatically deleted when the browser is closed.

If you register for the conference, a cookie will be set in order to count your registration attempts. Unfortunately, we had a lot of spam attacks. Therefore, we have been forced to limit them by using such a cookie as a countermeasure.

Another cookie is set to store your choice of the cookie consent banner.

Creation of log files

Description and scope of data processing

With every visit to the website, the webserver automatically collects data and information from the computer system of the visiting computer. In particular, the following data are collected:

The data shall also be stored in the log files of our system. This data is not stored together with other personal data of the user.

Legal basis and purpose of the processing

Legal basis for the temporary storage of the data and the log files is Art. 6 (1) (f) EU GDPR which is required for safeguarding the legitimate interests of the PIK. The temporary storage of the IP address through our system is necessary to allow the delivery of the website to the computer of the user. For this purpose, the IP address of the user must be stored for the duration of the session. The data are stored in log files to ensure the functionality of the website. In addition, we use the data to optimize our website and to ensure the safety of our information technology systems. In this context, the data shall not be evaluated for marketing purposes.

Duration of data recording

The data shall be deleted as soon as they are no longer necessary for the purpose for which they are collected. Where data are collected for the provision of the website, this is the case when a session ends.

In case data are stored in log files, this is the case no later than after six months. A data recording beyond that is possible in an anonymized form. In such case the users' IP addresses will be erased or encrypted, thus making an identification of the visiting client impossible.

Specific privacy statement for conference registration and submission

We collect and hold personal data about registrants of the conference in a manner consistent with the lawful bases as outlined in the European Union's General Data Protection Regulation (GDPR). The following information are collected and stored: title, name, gender (if given), institution, city, address, country, email, given consent to data protection, using Zoom and taking photographs, VAT ID (if given) and status of conference fee payment, and (if applicable) data of the conference contribution (title, authors, affiliation, abstract, type of paper, given consent on paper publication). This information is used for organisational purpose and to maintain the communication between the organisation committee and the participants. If you do not provide us with your personal data for the purpose of this conference, you cannot participate in it. We do not share the data with any other party. By registering for the conference, you give your consent to collect and store your data. The data will be stored for one year after the conference and then archived for additional 10 years. Information on the conference contribution will be published online on this website and will be available open-end. You can ask us anytime about your personal data that we have collected and stored (email to Norbert Marwan). You can also request to delete your data. But note that then the participation of the conference cannot be guaranteed anymore. If you have general questions in regards to data protection at PIK, you can contact our data protection officer at at any time. Please read our Data Protection Policy carefully.

Consent to photographs and their use

During the conference, the organiser will take photographs for the purpose of conference documentation. These may be published on the conference website or the web site of the Potsdam Institute for Climate Impact Research, used in the conference documentation and sent to the participants. No rights or fees can be derived from the consent to use the photos. You can give your explicit consent to photographs and their use during the conference registration.

Participation using the teleconferencing system Zoom

In order to allow virtual participation, the conference will use the teleconferencing system Zoom provided by Zoom Video Communications, Inc. ("Zoom"), 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113. If you participate in discussions, you and your contributions to the discussion by audio, video and/or chat will be a part of the conference session and will be streamed using the Zoom infrastructure and might be transferred to the USA or other Zoom computing centers in the world. We will not do any recordings of participant discussions sessions. To provide an adequate level of protection for your personal data, Zoom is EU-U.S. Privacy Shield Certified. At the same time, in deference to the other participants of the conference and to ensure compliance with EU data protection law, we kindly ask you to not film, take photos, record or further publish any material of the conference and the following discussion. Also please do not forward the Zoom link to third parties.

Conference presentations

Authors' names and affiliations, title, and abstract of conference contributions will be published at the conference programme and in the conference abstract booklet, both available on the conference website. The abstract content is the responsibility of the submitting author. Submitting a conference contribution means consent to publication of the authors' names and affiliations, title and abstract in the abstract booklet and the distribution of the abstract booklet on the NDA23 website and to the conference participants. We, therefore, ask you to check your conference contribution for third party copyright conflicts prior to submission.

Conference presentations (pdf of talks and posters) will be collected and shared within the participants after the event via a password protected repository. However, we will share only those presentations we will have received written consent.

(last updated: 2022-10-07)